You can schedule meetings and appointments from the Calendar tab, from within a message and from the mini calendar.
In the toolbar in the Calendar view, click New. The New Appointment page opens.
In the Subject field, enter a subject. The subject is required and becomes the description in the calendar.
If you know where the meeting will be held, enter the information in the Location field.
Set the meeting date and time. Enter the Start date and the End date. If this is recurring meeting, in the toolbar, click Repeat and set recurring details.
Note: If the time zone is displayed (Preferences>Calendar), it reflects the time zone that you are in. You usually do not need to change this. When you schedule meetings with attendees in different time zones, the invitation is sent reflecting the meeting time in their time zone. For example, if you create a meeting with attendees in California and New York, the invitation displays Pacific time for attendees in California and Eastern time (three hours later) for attendees in New York.
If you have more than one calendar, select which calendar is setting up the event from the Calendar menu..
Enter the names of the attendees. You can enter attendee names in any of the following ways:
In the toolbar, click Add Attendees and Resources. Type a name and select which list to use, either Personal Contacts, which searches all your address books or Global Address List. Select the names and press Add Selected. When complete, click Done.
In the Attendees text field, type the email addresses, separating addresses by a semicolon (;). Names in your Contact list matching what you type are displayed as you type.
Use the Text box to add additional information to include in the email.
Click Save. An email invitation is sent to all attendees and the appointment is displayed in the calendars.
If you are adding an appointment to a shared calendar, you may need to refresh the screen to see the appointment.